Council

 Council Information

Council Meetings 

Council meetings are being held electronically through Zoom video conference due to the ongoing COVID-19 pandemic. Zoom meeting links are made available in the Council Calendar page, you are required to register in order to attend the meeting electronically. Questions for Public Question period are required in writing in advance. Please contact Jessica Kennedy, Deputy Clerk if you have any questions. 

Council meetings are open to the public. Please see the Council Calendar for agendas, minutes and public meetings.

Pursuant to Section 12.1 of Township of East Garafraxa Procedural By-Law 5-2019, as amended, Council Meetings are held the fourth Tuesday of each month at the Administration Office, unless otherwise determined by Council; however, there are exceptions, including but not limited to the following:

12.3. Despite clause 12.1 regular meetings of Council shall not occur for the months of July and August unless deemed by Council to be required, or at the call of the Chair.

12.5.  Despite clause 12.1 in the event that a holiday lands on the Monday of the week of the regularly scheduled meeting of Council the meeting shall be pushed to the following day.

Why are some meetings closed to the public?

Municipal Councils, local boards and their committees must meet behind closed doors on occasion to deal with some matters.  For example, if a municipality is being sued or if Council is considering purchasing a piece of land; or must deal with a labour relations issue, then it is appropriate that it be able to do so at a closed meeting.  The purpose of such a closed meeting is to receive information or give direction.

Council By-Laws & Policies

Council of the Township of East Garafraxa has adopted the following by-laws/policies:

1. By-law 5-2019 , as amended by By-law 11-2020 and By-law 21-2020 - To Govern the Proceedings of the Council of the Corporation of the Township of East Garafraxa
2. Harassment and Respectful Workplace - Applicable to all persons who attend the Township workplace, including but not limited to visitors, contractors, venders, delivery persons, Council, Board and Committee members.
3. Complaint Protocol and Complaint Form - Complaint Protocol with respect to Council and Staff Persons

An Integrity Commissioner reports to Council and is responsible for preforming in an independent manner the functions assigned by the Municipality with respect to any or all of the following:

1. The application of the code of conduct for members of council and the code of conduct for members of local boards.
2. The application of any procedures, rules and policies of the municipality and local boards governing the ethical behaviour of members of council and of local boards.

3. The application of sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act to members of council and of local boards.

4. Requests from members of council and of local boards for advice respecting their obligations under the code of conduct applicable to the member.

5. Requests from members of council and of local boards for advice respecting their obligations under a procedure, rule or policy of the municipality or of the local board, as the case may be, governing the ethical behaviour of members.

6. Requests from members of council and of local boards for advice respecting their obligations under the Municipal Conflict of Interest Act.

7. The provision of educational information to members of council, members of local boards, the municipality and the public about the municipality’s codes of conduct for members of council and members of local boards and about the Municipal Conflict of Interest Act. 2017, c. 10, Sched. 1, s. 19 (1).

 The following documents have been adopted and/or passed by the Council of the Township of East Garafraxa:

• Code of Conduct for Members of Council, Local Boards and Committees - By-Law 14-2016
• Compliant Protocol Under Township Code of Conduct
• Complaint Form

Township of East Garafraxa Integrity Commissioner contact information:

Guy Giorno
Fasken Martineau DuMoulin LLP
Barristers and Solicitors
Bay Adelaide Centre
333 Bay Street, Suite 2400
P.O. Box 20
Toronto, ON M5H 2T6
ggiorno@fasken.com 

Township of East Garafraxa Council email addresses format:  first initial and last name @eastgarafraxa.ca. 

Mayor Guy Gardhouse

519-855-4832

Deputy Mayor John Stirk

519-939-0703
 

Councillor Lenora Banfield

519-939-3009

Councillor Tom Nevills

519-855-4324

Councillor Frances Pinkney

519-855-6332

Council Remuneration and Expenses 

2020 Statement of Council Remuneration and Expenses