Jobs

Please note that interviews have been scheduled with selected candidates. We thank all applicants for their interest.

This posting closes at 4:00 p.m. on Friday, April 25, 2025

Due to a recent vacancy, a position in the Clerk’s Department has become available. Reporting to the Manager of Legislative Services, Municipal Clerk, the Administrative Support Specialist position is responsible for providing administrative support to the Office of the Municipal Clerk and the Chief Administrative Officer (CAO).

Job Duties and Responsibilities:

• Assist with the preparation and distribution of agendas, minutes, reports, correspondence, and related documents for Council, Committees, and public meetings through the eScribe meeting management system.
• Assist with drafting and reviewing reports, memos, and presentations.
• Attend evening Council and/or Board/Committee meetings.
• Prepare and circulate electronic meeting invitations for various meetings.
• Maintain and update municipal records, files, and databases in accordance with established policies.
• Create records management files and assist with records retention periods.
• Maintain records of confidential information including Closed Meeting matters and internal office records.
• Assist with record searches and preparation of documents for public access requests in compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
• Assist with the administration of the By-Law Enforcement program.
• Assist in the processing of licenses, permits, applications, and related documentation, including but not limited to, fire permits, dog licenses and lottery licenses.
• Provide administrative support for Cemetery administration including sale and transfer of cemetery lots, working with local funeral homes and cemetery operators.
• Provide administrative support for special projects, including research and document preparation.
• Assist with the preparation and circulation of public notices and legislative documents.
• Assist with the coordination of IT Services/Support for the Township.
• Assist with the administration of Municipal and School Board Elections.
• Provide customer service assistance to the public at the counter, on the phone and by email as required.
• Other duties as assigned.

Please refer to the job description for a non-exhaustive summary of duties and responsibilities.

Qualifications:

This role requires strong organizational skills, attention to detail, the ability to manage multiple priorities in a municipal environment and a commitment to continuous education.

1. Recognized diploma in Business Administrations, Office Administration or Municipal Administration or equivalent.
2. Completion of AMCTO Municipal Administration Program (MAP) Unit 1, and the willingness to complete the remaining three units.
3. Minimum two years’ experience working in a municipal office.
4. Specific experience in an administration/office environment.
5. Public relations/customer service.
6. Experience in website administration.
7. Experience with software such as eScribe, Keystone, or similar is an asset.
8. Experience in records management and knowledge of The Ontario Municipal Records Management System (TOMRMS) is an asset.
9. Knowledge of Municipal and School Board Elections an asset.

**Various tests and/or exams may be administered as part of the selection criteria.

The successful candidate will be asked for the following:

• Proof of your authorization to work in Canada.
• Verification of your current and valid certificate(s) and/or educational qualifications.
• Ontario Driver’s License abstract.
• Criminal Record Check.

Compensation:

This is a non-union position with an hourly wage range (2025 rates) of $30.67 - $35.90. We offer a comprehensive benefits package and are an Ontario Municipal Employees Retirement System (OMERS) employer.

Hours of Work:
Monday to Friday, 8:30 a.m. to 4:30 p.m. (35 hours per week).

Location and Environment:

This is an in-person permanent full-time position working business hours at the Township Administration Office: 065371 Dufferin County Road 3, Unit 2, East Garafraxa, ON L9W 7J8 (near the boundary with Orangeville).

Please note: This position does not qualify for remote work.

Deadline:                  4:00 p.m. Friday, April 25, 2025

Please email a cover letter and resume to: employment@eastgarafraxa.ca 

The Township of East Garafraxa is an equal opportunity employer.  If you require any accommodation at any point during the application and hiring process, please contact our office. Any information received relating to accommodation will be addressed confidentially.

We thank all applicants; however, only those selected for an interview will be contacted.

Recruitment Process Information

Candidates that are successfully invited to go through the recruitment process for this position will be put through the following steps.

Step 1 is a traditional interview made up of a hiring panel of 3 members.

The dates reserved for Step 1 are as follows: 

Monday, June 16, 2025  

Tuesday, June 17, 2025  

Wednesday, June 18, 2025

For candidates that successfully pass Step 1, they will be invited to Step 2.

Step 2 is a presentation and question & answer format that will include the hiring panel and an audience. The audience may include members of Council, residents and senior management employees.    

The dates reserved for Step 2 are as follows:  

Wednesday, July 9, 2025

Thursday, July 10, 2025

Both steps will be conducted in-person at the Township Administration Office, 065371 Dufferin County Road 3, Unit 2, East Garafraxa, ON, L9W 7J8 

Job Posting and Job Description

This posting closes at 4:00 p.m. on Friday, 30 May 2025

Due to an upcoming retirement the position of Manager of Finance and Treasurer will become available. Reporting to the Chief Administrative Officer, the Manager of Finance and Treasurer shall perform the statutory duties of the Treasurer under the provisions of the Municipal Act and other related statutes and be responsible for ensuring all legislative requirements and principles of sound financial management are met by the municipality and local boards. As an integral member of the leadership team, the Manager of Finance and Treasurer will be engaged and active in the development of various policies, initiatives and strategic investments that enhance the organizational well-being of the Township and the quality of life in East Garafraxa.

Job Duties and Responsibilities:

As a hands-on accountant, the Manager of Finance and Treasurer will be expected to:

• Budget preparation, coordination, and review
• Property tax billing and collection, including tax registration & tax sales
• Water utility billing and collection
• General accounts receivables, billing, and collection
• Payroll and benefits administration
• Accounts payable and receivables
• Procurement processing and approvals
• Supervision of accounting and internal control for all departments
• Financial reporting and report preparation for Senior levels of Government as well as internal financial reporting, as required
• Subsidy preparation for all departments including liaison with Federal and Provincial Ministries
• Coordination of all audit functions
• Custodian of all financial assets including the asset management plan of the Corporation
• Risk management and insurance services for the municipality
• Other duties as assigned including acting as the CAO during absences.

Please refer to the job description for a non-exhaustive summary of duties and responsibilities.

Qualifications:

**Various tests and/or exams may be administered as part of the selection criteria.

This role requires strong public speaking and organizational skills, attention to detail, and the ability to manage multiple priorities in a municipal environment and a commitment to continuous education.

1. Ability to maintain membership in good standing as a Chartered Professional Accountant.
2. Minimum of 5 years’ experience in a senior level municipal government finance role, including authoring and presenting capital and operating budget recommendations to municipal Councils.
3. Demonstrated experience in supervising, hiring, conducting performance appraisals and developing employees.
4. Extensive knowledge of municipal finance and accounting practices, auditing, public sector accounting and procurement principles and practices, asset management, investment and debt management, long range planning, provincial grant process, property taxation, budgets and local government functions and responsibilities.
5. Experience in the administration and processing of payroll and benefits.
6. Experience in managing public sector procurement processes and enforcement of policies.
7. High level of proficiency with all Microsoft applications, particularly excel and accounting systems such as Keystone.
8. Excellent analysis and research skills, with proven ability to define and solve complex financial and business problems requiring quantitative, qualitative and process analysis to assist in the management of financial information

The successful candidate will be asked for the following:

• Proof of your authorization to work in Canada.
• Verification of your current and valid certificate(s) and/or educational qualifications.
• Ontario Driver’s License abstract.
• Criminal Record Check.
• Willingness to sign an employment contract with the condition of maintaining your designation as a Chartered Professional Accountant.

Compensation:

The 2025 salary range for this position is $116,202 – $136,813 annually. The Township offers a comprehensive benefits package and is an Ontario Municipal Employees Retirement System (OMERS) employer.

Hours of Work: Monday to Friday, 8:30 a.m. to 4:30 p.m. (35 hours per week).

Location and Environment: Township Administration Office: 065371 Dufferin County Road 3, Unit 2, East Garafraxa, ON L9W 7J8 (near the boundary with Orangeville).

Remote Work: This position qualifies to participate in the Township’s Remote Work Policy.  

Deadline: 4:00 p.m. Friday, May 30, 2025.

Please email a cover letter and resume to: employment@eastgarafraxa.ca 

The Township of East Garafraxa is an equal opportunity employer.  If you require any accommodation at any point during the application and hiring process, please contact our office. Any information received relating to accommodation will be addressed confidentially.

We thank all applicants; however, only those selected for an interview will be contacted.