Commissioner services are provided at the Township Administration office during regular office hours. The public are strongly encouraged to book appointments for commissioner services to ensure availability. If an appointment is not booked, there may not be a Commissioner available to provide the service.
The deponent or declarant who is swearing or affirming to a document, shall appear before the Commissioner. If the person is not present in front of the Commissioner, the document will not be commissioned.
To confirm the identity of the deponent or declarant, the Commissioner is required to review their proper photo identification i.e. valid driver’s licence, current passport, or any other government issued photo identification that includes the deponent’s signature. The completed affidavit, with the exception of the signature, must also be presented with the photo identification to confirm the identity of the deponent or declarant.
The signing of the affidavit must be completed in the presence of the Commissioner. The Commissioner shall not commission the document if it was not signed in their presence.
The Commissioner will affix their stamp to the document, certifying that the required oath, affirmation or declaration has been properly administered.
The Township does not charge for Commissioning services.
Commissioner Services:
The Commissioner of Oaths and Affidavits shall only sign documents that are in English.
The Commissioner may sign documents related, but not limited to the following:
- Consents to Travel (Travel Letter)
- Proof of Residency
- Vehicle Transfer of Ownership
- Insurance Claims
- Pension Plan Documents
- Government Related Forms
- Township Department Forms
It is at the exclusive discretion of the individual Commissioner whether or not they choose to sign the document. Commissioner of Oaths have the right to refuse commissioning services on any document.
Services not provided by a Commissioner:
The following is a list of common documents but not limited to, that a Commissioner of Oaths and Affidavits will not sign:
- Wills
- Power of Attorney
- Divorce Applications
- Separation Agreements
- Cohabitation Agreements
- Custody Agreements
- Court Documents or Documents Related to Court Proceedings
- Documents that require the signature of a Notary Public
The Commissioner will not prepare or edit affidavits, nor will they provide legal advice.
Any information or clarification required for a prescribed form should be directed to the agency or party that has requested the form.
The Commissioner will not certify true copies of documents, unless given authority from the agency or party requesting the document, in writing on the form.
The Township does not provide Notary Public services and does not swear affidavits for private businesses.
Services will be provided in accordance with Commissioners for Taking Affidavits Act and the Township of East Garafraxa Commissioner of Oaths and Affidavits Services policy.