Applications, Licences and Permits

Below are the Township of East Garafraxa's customer service accessibility forms related to alternative format requests and accessible customer service feedback: 

• Request for Alternative Format Form 
• Request for Alternative Format Form (Large Print)
• Accessible Customer Service Feedback Form
• Accessible Customer Service Feedback Form (Large Print)

For more information, please contact the Clerk’s Department at 226-259-9400 extension 204 or email clerks@eastgarafraxa.ca.

Requests can be sent to the Clerk's Department by email clerks@eastgarafraxa.ca, mail or in-person at the Township Administration Office, please visit the Township Contact Us page for the Township mailing address and office location. 

For additional information regarding accessibility please visit the Township Accessibly page. 

Please complete and submit the Address Change Form if you are changing your mailing address. Please note that the Township is unable to process address changes over the telephone.

Email:  info@eastgarafraxa.ca

All Dog Licences and Kennel Licenses are issued from the Township Office. We request that you complete the Dog License Application Form and return it with proof of spay/neuter with the appropriate fee according to By-Law 2-95, Section 3.03 as amended. If you have tenants on your property who have dogs, please make them aware of the fee schedule.

For information on Kennel Licensing please contact the Township office for further details.

Fire Permit Applications are required for all burning within the Township.  Fire bans may be imposed at any time due to the weather conditions.

Fire Permits are available, at no charge, at the Municipal Administrative Office or electronically by filling out the fillable form and emailing or faxing it back to the Township. 

Fire Permits are not valid without a Municipal Official Signature and Permit Number.  Once your permit has been approved, it will be returned to you using the same manner as it was submitted. Please note, Fire Permits are not transferable and are intended for use by the person and for the property location listed on the permit.

All burning within the Township shall be in compliance with By-Law 07-2009, being a by-law to regulate the setting of fires, prevent the spreading of fires and to establish a fire permit system.

**In the event any person proposes to start or set a fire which is larger than the maximum size provided in Section 4 such person shall contact the Fire Chief, or his/her designate, to request a site inspection. The Fire Chief or his/her designate may or may not authorize the fire to be ignited, subject to such conditions as the Fire Chief or his/her designate may impose, issued in writing.**

Email:  info@eastgarafraxa.ca 

Freedom of Information Request Form under the Freedom of Information and Protection of Privacy Act/ Municipal Freedom of Information and Protection of Privacy Act.  

Please note that a $5.00 application fee (or as required by the Province) is required for all requests.  Please email FOI Requests to the Township Clerk at clerks@eastgarafraxa.ca.

For information regarding obtaining a Lottery License please contact the Township Clerk at clerks@eastgarafraxa.ca

Lottery licenses are issued in accordance with the Alcohol and Gaming Commission of Ontario (AGCO).

For further information, please visit AGCO. 

Online Submit a Complaint or Issue Form

For Township road-related hazards during business hours, dial 226-259-9400, or 519-939-2600 for after-hours; for Canine Control, contact AgapiK9 at (519) 942-1508; and for Marsville water system emergencies, call (519) 942-5695.

Please read the following: 

• Township Administration will respond to all inquiries within 2 to 5 business days.
• Any derogatory comments will not be responded to.
• Any solicitations for business will not be responded to.

Please be advised that the Township of East Garafraxa does not investigate anonymous complaints. 

The Fee for a Tax Certificate is $40.00 Payable to the Township of East Garafraxa.   Request must be made in writing and submitted along with the payment to the Township Office.

2026 Tree Seedling Program – Now Available!

The Township of East Garafraxa, in conjunction with the Grand River Conservation Authority (GRCA), will be offering a tree seedling program for distribution in the Spring of 2026. 

Please return your order no later than November 30, 2025, to our office or by email.

Attachments

• 2026 Tree Program Order Form
• Information on Trees

Township of East Garafraxa Council and Staff Conduct Complaint Policy

A delegation is an opportunity to appear before Council to present information. The purpose of the delegation process is to allow residents to make their views known to Council.

A person or group wishing to make a Delegation/Presentation to Council shall submit a Delegation Request Form to the Clerk or designate in-person, by mail, or by email to clerks@eastgarafraxa.ca.

Agent Authorization

All Building Permit Application (to construct or demolish) for the Township are processed online through the CityView Portal. Review of applications are conducted by the Township and the County of Dufferin Building Services Department. 

Please visit Dufferin County's Building Services webpage for further information regarding the Building Permit Process, and for the County of Dufferin Permit Application checklists to assist with the application process.

Please note Township Municipal Approval is required for all development.

When a building permit is not required under the Building Code, it is the property owner's responsibility to ensure that Township Zoning requirements and other applicable policies/By-Laws are met, and that Conservation Authority approval/clearance is obtained, if necessary.

Visit the Township's Planning and Development webpage for additional information. 

Hurricane Clip Rebate Program (County of Dufferin)

In partnership with the Institute for Catastrophic Loss Reduction, Dufferin County is offering a rebate incentive to property owners or builders in Amaranth, East Garafraxa, Grand Valley, Melancthon, Mono, Mulmur, and Shelburne who install hurricane clips during construction on all new buildings, additions, or renovations.

Please visit Dufferin County's webpage for further information on the Hurricane Clip Rebate Program.

Starting January 2, 2024 the Township of East Garafraxa will only accept inquires for land uses, including all zoning related questions and development proposals, via the Land Use Inquiry Form.

Printable Version of the Minor Variance Application Form

Fillable Version of the Minor Variance Application Form 

For more information on Minor Variances please visit the Planning and Development page. 

Printable Version of the Official Plan Amendment

Fillable Version of the Official Plan Amendment 

For more information on the Official Plan please visit the Planning and Development page. 

Pre-application consultation is recommended for development applications under the Planning Act. Skipping a pre-consultation meeting may result in delays in the planning review process due to incomplete applications.

Please note that the Township cannot offer planning advice, however, the Township will peer review documents supplied from your registered professional planner.

Printable Version of the Pre-Application Consultation Form

Fillable Version of the Pre-Application Consultation Form 

For more information on the Pre-Application Consultation please visit the Planning and Development page.

Printable Version of Application for Consent (Severance)

Fillable Version of Application for Consent (Severance)

For more information on Severances/Consents please visit the Planning and Development page.

Printable Version of the Site Plan Approval

Fillable Version of the Site Plan Approval 

For more information on Site Plan Approval please visit the Planning and Development page.

Printable Version of the Zoning By-Law Amendment Temporary Use By-Law and Holding Zone Removal

Fillable Version of the Zoning By-Law Amendment Temporary Use By-law and Holding Zone Removal

The Fee for a Zoning Compliance Report is $150.00.  Please mail cheque payable to the Township of East Garafraxa administration office.  Request must be made through the Land Use Inquiry Form.

An Entrance Permit is required under the following circumstances on the Township of East Garafraxa roads:

• Construction of a new entrance
• Changing the design/size of an existing entrance
• Changing the location of an existing entrance
• Changing the use of an existing entrance (i.e. the classification)
• Construction of a temporary entrance
• Paving of an existing entrance

Please click here for the Entrance Permit Application Form. 

Fees:  $100.00 Non-Refundable Fee and $600.00 Deposit

Entrances are subject to final inspection and approval.  Please contact the Public Works department to request a final inspection once entrance is complete.  Upon satisfactory inspection of the entrance, the $600.00 deposit shall be refunded. 

If the entrance is found to be unsatisfactory, the deposit shall be held until corrected. In the event that the Township of East Garafraxa is required to repair the entrance, costs shall be deducted from the deposit and any remaining funds shall be returned. If the costs incurred by the Township exceed the deposit received, the balance shall be deemed to be due and payable to the Township.

**Please note that if you reside on a County of Dufferin Road within the Township of East Garafraxa you will have to apply for an Entrance Permit from County of Dufferin.  For the County's application process please click here for further information.  

Dufferin County operates a Nuisance Beaver Program during the off season for beaver trapping. 

This program runs from May 1st through October 24th annually and is carried out with the permission of the Ministry of Natural Resources and Forestry. It is designed to protect municipal drains, culverts, and roads from damage caused by nuisance beavers.

For further information please visit the Dufferin County Nuisance Beaver Program webpage.

A Road Occupancy permit is required whenever there is any type of work or activity on a Township Road or Road Right of Way which will interrupt normal traffic flow, cause safety concerns, and/or change existing conditions including:

• Construction on private property in which the right-of-way is used for staging equipment
• Construction on private property in which large equipment is accessing property
• Private events not fully contained on private property
• Installation of new entrances and/or entrance upgrades
• Parades
• Filming
• Athletic events (marathons, cycling, etc.)
• Utilities repair/installation

This ensures that the Township can:

• Determine conflicts with other activities
• Ensure that road conditions are adequate for the type of activity
• Review safety related concerns and issues
• Monitor cleanup, damages, etc.
• Inspect restoration work

Please click here for the Road Occupancy Permit Form.

The fee for a Road Occupancy Permit is $750.00, please refer to By-Law 4-2011- Tariff of Fees for Municipal Cost Recovery for more information including deposit amounts.

The Township requires a completed application accompanied by a certificate of insurance naming the Township of East Garafraxa as an additional insured.